Absence & Substitute Management - Part of Frontline Absence & Time (2024)

Absence & Substitute Management, a part of Frontline Absence & Time

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Absence & Substitute Management - Part of Frontline Absence & Time (1)

Track employee absences and secure a qualified substitute for every classroom to support uninterrupted student learning.

Absence & Substitute Management - Part of Frontline Absence & Time (2)

  1. Quickly find the most qualified substitutes to positively impact student learning.

    When teachers are out, learning can suffer. Use skill settings, preference lists, and exclusion lists to find the substitute who is the most qualified to cover each absence.

  2. Easily manage substitute scheduling.

    Manage substitute hours to maintain compliance with labor laws and stay on top of what your district is spending on employee absences. Plus, make it easy for substitutes to accept jobs around the clock.


    Improve fill rates and ensure that absences are expertly covered by making it easy for eligible substitutes to find and accept jobs even outside of school hours with the Frontline mobile app.

  3. Engage substitutes and provide them the knowledge they need to be successful.

    Attach useful documents like lesson plans to each absence and offer online training to help your substitutes grow as effective educators.

  4. Proactively identify trends and address opportunities to improve employee attendance.

    See absence patterns and trends such as high-absence days, so you can avoid scheduling professional development on those days. Access key absence data from Frontline Central, and rest easy knowing you are properly staffed to ensure uninterrupted student learning. Manage absences on the go with the Frontline mobile app, and stay on top of absence trends and daily absence and fill rate details — from wherever you need to be.

“I’ve got hard data… I can absolutely show every school exactly how many days were missed and how much it cost us at every school, every site, each month. That is data that we have never shared with our employees and our schools before.”

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Absence & Substitute Management - Part of Frontline Absence & Time (3)

Absence & Substitute Management Overview

Absence Management Resources

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Frequently Asked Questions

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Absence & Substitute Management - Part of Frontline Absence & Time (2024)

FAQs

How do I put in an absence on Frontline? ›

You can create a new absence through one of two options within the app. Press Create Absence directly from the home page (as seen in the first image) or access the Menu and select the Absences option. From this page, you can press the "+" button or press Create Absence (as seen in the second image).

What is an example of absent management skills? ›

Empathy and Support: Managers with strong absence management skills demonstrate empathy and provide support to employees facing personal or health-related challenges. They create a supportive work environment where employees feel comfortable discussing their absences and seeking assistance when needed.

What is frontline time and attendance? ›

Time & Attendance provides multiple options for employees or administrators to enter time. Employees can clock in via a kiosk, directly from their computer, or using contactless options such as the Frontline mobile app. Since you define the rules for time collection, the need for manual edits is greatly reduced.

What does absence management include? ›

Absence management can include a range of strategies and interventions, such as training and educating employees, providing flexible work arrangements, offering health and wellness programs, and establishing compliant disciplinary policies for excessive or unauthorized absences.

How do I add a substitute to Frontline? ›

The substitute placement feature will attempt to contact these substitutes first when you create an absence. To access the "Preferred Substitutes" page, click the Account option in the side navigation. Adding Substitutes To add a substitute, click the Add Substitute(s) button.

Can you edit an absence on Frontline? ›

Editing Absences

If you need to edit a future absence that has already been approved, you must CANCEL the absence and then resubmit the absence with the edited details. Q: Can I edit/cancel a past absence? A: No, you may not edit a past absence on your own.

What is time and absence management? ›

Time and attendance management covers all practices that are associated with employee time and attendance. In essence, this is about tracking and monitoring employee hours, such as when they start work, when they end work, how long the breaks are, sick days, and time off.

What is an example of time management skills? ›

One example of time management might be writing a “to-do list” in the morning (on a piece of paper). It might sound old-fashioned; but getting our priorities straight at the start of the day is an efficient way to begin every morning. Then cross things off the list as you do them.

How do you manage team in absence of management? ›

16 Strategies For Seamless Team Functioning During Leader Absence
  1. Give Your Team Time To Prepare. ...
  2. Lay Out An Execution Plan. ...
  3. Delegate Responsibilities To Your Team. ...
  4. Clearly Define Tasks. ...
  5. Ensure Goal Alignment During Meetings. ...
  6. Effectively Train Your Direct Reports. ...
  7. Have A Sound Organizational Structure And Processes.
Aug 24, 2023

How to put in time on Frontline? ›

Add Time. Select the "Add Time" option in the top right corner of the Timesheets section. This opens a Time Entry page. The system automatically lists the date, work detail, and entries for your in/out times, which can be adjusted, as needed.

What does frontline mean in work? ›

Frontline workers are employees directly involved in essential tasks such as customer service, production, and service delivery. They are often the first point of contact between the company and its customers.

How do I see how many sick days I have on Frontline? ›

Viewing Leave Balances

The "Absence" page provides an overview of balances and other various absence details. If your district has provided these features, you can potentially view Paid Time Off (PTO), absences used during the past year, and a collection of any upcoming, past, or denied absences.

What is the difference between attendance management and absence management? ›

The main difference between that and attendance management is that employees are supposed to come to work. So, while managing attendance is about maintaining the natural order of things, absence management is concerned with the exceptions. Namely, when an employee hasn't come to work and why.

What is the first day absence management? ›

Day One Absence Management

Provide absence and return-to-work notification reports to the employer/manager. Provide anonymous management information on the absences reported to help understand the main issues. Act as a deterrent to stop colleagues from reporting non-genuine reasons for absence​

Is absence management the same as leave management? ›

Absence management, also known as leave management, is a combination of employer policies, procedures, or programs designed to handle employee leaves of absence and minimize the impact of those absences on the employer.

How do I call in sick on Frontline? ›

From your Homepage, click on Schedule an Absence to enter an absence. Be sure that you receive a confirmation each time you enter an absence.

How do I enter absence on workday? ›

Log in to Workday, select the Time Off icon, or go to Actions in your profile, and find Time and Leave. Select Request Time off, select the Type you need from the list, and fill in the details. Click Submit.

How do I get rid of non work day on Frontline? ›

Future absences can be cancelled in Frontline. If you would like to cancel an absence, you can do this on the scheduled absence page or on the "Absence Details" page. On either page, simply click the “delete” button to cancel the absence.

How do you split an absence in frontline? ›

To locate the absence in question, reference the dashboard on your Absence Management homepage and select the absence's confirmation number. This link will open the Absence Details. From here, click Split Absence. In the new page that opens, check the box beside the day(s) you want to break off as a separate absence.

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